How can you make the most of each day? Start by taking five minutes in the morning to plan your day. Planning will help you identify what’s most important for you to focus on today. Investing just a few minutes at the beginning of each day can make a significant difference in your productivity.
Each morning list your tasks and activities that you want to accomplish that day. Be realistic about what you can and cannot accomplish in the given time. Once you’ve listed your tasks, then prioritize them. Prioritize them according to importance (A, B, or C). “A” priorities are those things you must get done today or there will be a negative consequence. For example, let’s say you have a report that’s due today. Your boss needs this information for an important customer meeting tomorrow morning. If you don’t get it done, it will negatively impact the outcome of the meeting and your boss’ perception of your performance. “B” priorities are those things that are important, but not necessarily urgent. And “C” priorities are those that you would like to accomplish (such as filing or updating records); however there’s no real consequence if they don’t get done today.
The biggest mistake people make is labeling too many tasks as “A” priorities. Ask yourself, “Do I absolutely have to get this done today?” and “What is the consequence of not completing this task today?” These questions will help you determine if it’s truly an “A” priority. Another mistake people often make is trying to do too much (myself included). Be realistic about how much you can accomplish. When you estimate the time it will take to complete a task, it’s a good practice to double the time. Also allow for interruptions and the unexpected. You never know when something important will come up. When things come up, be flexible and willing to modify your priorities as needed.
Once you’ve prioritized your list, you’re ready to get started. Start by completing your “A” priorities and then move on to your “B” priorities. Once you complete a task, put a checkmark next to it. If you’re like me, you’ll gain satisfaction just by checking it off your list. By following these tips for planning your day, you’ll be more productive, effective, and satisfied!
Great site. A lot of useful information here. I’m sending it to some friends!